Chapter 3
FINANCIAL INFORMATION
Clayton State University conducts classes and charges fees on a semester basis. All matriculation charges or other charges are subject to change before the beginning of any semester without prior notice. The information contained in this chapter should be used only to approximate the cost of attending Clayton State University. Refer to the Semester Schedule of Classes (on paper or on-line) for the most current information concerning fees and refund policy.
Semester fees are payable on or before registration payment deadlines as published for each semester. A student’s registration process is not complete until payment is made in full.
Checks should be made payable to Clayton State University for the exact amount of the required fees. During the normal registration period, the University accepts payment by VISA, American Express, and MasterCard subject to validation and approval. (Discover Card is accepted in person but as of publication date, Discover is not accepted on-line.)
Payment of fees may not be deferred. All fees are due and payable upon registration.
If a financial institution declines payment of a student’s personal check and returns it to the University, the student will be charged $15.00 or 5%, whichever is greater. If a student check used for payment of registration fees is returned, the student will be assessed a late registration fee in addition to the service charge. A stop payment of a check does not constitute a formal withdrawal from the University or cancellation of registration and is considered a returned check. Students who do not clear their financial obligations within one week will have their registrations cancelled. Official transcripts of credit will not be issued for students whose accounts in the Bursar’s Office are held to be delinquent. If necessary, legal action will be initiated by the University for the collection of debts.
IMPORTANT NOTE: For fee payment and refund purposes, the first class day of the semester is defined as the first day of the semester as listed in the Schedule of Classes regardless of when the first meeting of any given section of class is actually held.
(2000-2001 fees were not set at publication time. Current fees will be published in the semester Schedule of Classes.)
Semester Matriculation Fees
Residents of Georgia |
$904.00 for a student taking 12 semester credit hours or more, or $76.00 per semester hour for fewer than 12 credit hours. |
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Non-Residents of Georgia* |
$2,712.00 for a student taking 12 semester credit hours or more, or $226.00 per semester hour for fewer than 12 credit hours. |
* Determination of residency for the purpose of assessing fees is established at the time of admission. See the Admissions Information chapter for official policy on state of residence.
Other Per Semester Fees Required of ALL Students
a. Student Activities Fee. A $27.00 per semester fee will be charged for student activities.
b. Athletic Fee. A $90.00 per semester fee will be charged to support intercollegiate athletics.
c. Parking Fee. A $15.00 per semester fee will be charged for operation of parking services.
d. Universal Card Access Fee. A $15.00 per semester fee will be charged for services associated with the universal card.
e. Universal Personal Information Technology Access Fee.
A $300.00 per semester fee will be charged for access to information technology and resources, including institution-provided notebook computer with help desk and Internet access on an academic term basis.
Other Fees – Required for Certain Courses Only
a. Telecourse Fee. A $20.00 fee will be charged students who enroll in designated telecourses (non-refundable once classes begin).
c. Health Sciences Lab. A $23.00 fee will be charged for designated clinical courses to defray costs for immunizations and other health screening services administered through the nurse-managed clinic (non-refundable once classes begin)
Other Required Fees – One-time fees and late fees.
a. Application Fee. A $20.00 fee will be charged for application processing expenses (non-refundable).
b. Orientation Fee. A student attending an orientation session will be charged a one-time fee at the time of reservation. The fee amount varies with the type of session the student chooses to attend.
c. Enrollment Services Fee. A one-time $15.00 fee will be charged for diploma, graduation, and transcript expenses (non-refundable).
d. Late Registration Fee. Any student who registers and pays fees once classes have begun for a semester will be charged a late registration fee of $25.00 (non-refundable).
Books, Software, and Other Course-Related Costs
Textbooks, software, and other materials or expenses required for courses at Clayton State University are the responsibility of the individual student. Textbooks and other course materials are sold at the Campus Store and may also be available from off-campus sources. Materials may be ordered on-line from Clayton State University's e-Store, Clayton State Universityestore.com. The cost of course materials varies with the course of study the student pursues; however, the typical full-time student may expect to spend between $250 and $450 each semester for course materials.
Financial Aid and Scholarships
For information on financial aid and scholarship programs available at Clayton State University, refer to the Financial Aid chapter of this catalog.
Even though a student may be receiving financial aid (including loans) or scholarship funds administered by Clayton State, it is the student’s personal responsibility to make sure that such funds are applied to his or her account. If funds are not properly credited, the student’s class registration is subject to cancellation for non-payment.
It is imperative that students receiving financial aid or scholarships carefully follow all official policies and procedures, including payment procedures, published in the Semester Schedule of Classes.
Nursing and Dental Hygiene Expenses
A student enrolling in a program in Nursing or Dental Hygiene should expect additional expenses for uniforms, graduation pins, and liability insurance. In the case of Dental Hygiene students, there are costs for instruments. A list of such costs is available in the School of Health Sciences.
Auditor Fees
A student who wishes to audit a course will be charged the same fees as a student taking the course for credit. Requirements for auditing are published in the chapters on Admissions and Academic Information.
Students 62 Or Older
A student 62 years of age or older may attend Clayton State University without payment of fees, except for supplies and laboratory or shop fees, when space is available. Other requirements are included in the Admissions Information chapter.
Regent's Tuition Remission and Reimbursement Policy
Full-time employees of the Board of Regents of the University System of Georgia who are eligible to participate in the Tuition Remission and Reimbursement program should contact the office of Personnel Services for complete information. Clayton State University participates fully in this program.
Continuing Education Course Fees
Continuing Education Courses are offered each semester by the Office of Continuing Education. Academic credit is not awarded for Continuing Education courses. Fees and refund policies for these courses are listed in brochures published by that office.
Refunds are granted only in limited cases as explained below. See the Academic Information chapter and the Semester Schedule of Classes for information, policies, and procedures on registration, late registration, drop/add (schedule change), and withdrawal. Any changes in policies will be published in the Semester Schedule of Classes.
NOTICE OF PENDING CHANGES
Beginning Fall Semester 2000, Clayton State University is required to implement the new United States Department of Education’s Return of Title IV Aid Policy for managing federal financial aid funds. At the date that this catalog went to press, the University System of Georgia had not completed the process of altering their refund policy to reflect changes in federal policy.
The most important aspect of the new federal policy is that the date of withdrawal will determine how much of the original aid award the student actually "earned". If the student is found to have earned less aid than was actually received, the student will be required to repay the aid that was disbursed on their behalf.
As soon as the University System of Georgia has completed the process of altering their refund policy, more detailed information will be made available to students. Please refer to your Schedule of Classes for each term and to your financial aid award letter for further details.
IMPORTANT NOTE: For fee payment and refund purposes, the first class day of the semester is defined as the first day of the semester as listed in the Schedule of Classes regardless of when the first meeting of any given section of class is actually held.
IMPORTANT NOTE: No refunds will be issued until the University-owned computer and any other University-owned equipment checked out to the student have been returned in satisfactory condition.
2. Refunds for reduction in hours during the official Late Registration/Drop-Add period. If the drop-add process results in a reduction of hours, the student’s billing for matriculation fees will be adjusted to reflect the hours for which he or she is registered at the end of the Drop-Add period, and a refund will be issued if appropriate. If the student’s registration remains at 12 or more hours, no refund will be issued since matriculation fees cap at 12 hours. Consult the Semester Schedule of Classes for additional details and procedures concerning refunds. Please remember that certain fees are non-refundable.
Important note: If matriculation fees have been paid by federal or state funds, the refund will be made first to the issuing agency. Students who are receiving financial aid (including loans) must be aware that a reduction in hours during the drop-add period may affect the amount of their financial aid award. Since the financial aid award may be reduced, it is possible that a reduction in hours may actually increase the amount of out-of-pocket funds that the student owes to Clayton State University. Students should carefully consider the financial aid implications of drop-add transactions that result in a reduction of hours. Students with questions should contact the Office of Financial Aid.
3. After the end of the drop-add period, no refunds are issued for reduction in hours if the student remains enrolled in any course. After this point, refunds are issued only for complete withdrawal in accordance with the policy in item 4 below.
4. Refunds for complete withdrawal from college once classes begin. A student who formally withdraws from the University by processing an official withdrawal form through the Office of the Registrar will receive a refund of fees (except for those identified above as non-refundable) as follows:
• First day of class 100%
• Withdrawal after the first day of class but before the end of the first 10% (in time) of the period of enrollment 90%
• Withdrawal after the first 10% (in time) of the period of enrollment but before the end of the first 25% (in time) of the period of enrollment 50%
• Withdrawal after the first 25% (in time) of the period of enrollment but before the end of the first 50% (in time) of the period of enrollment 25%
• Withdrawal after the first 50% (in time) of the period of enrollment no refund
The specific days for each percentage category are published in the Semester Schedule of Classes.
Important Note: Students who withdraw from classes due to accident or illness are to the above refund percentages and deadlines regardless of how serious the medical situation may be. The student or his or her agent with written authorization must contact the Office of the Registrar in a timely manner.
DEATH AND MILITARY REFUNDS
A refund of all non-resident fees, matriculation fees, and other mandatory fees shall be made in the event of the death of a student at any time during an academic semester. (Contact the Registrar’s Office for details.)
Military students are entitled to a full refund of matriculation fees paid for a semester of enrollment in the following cases: (1) students who are members of the Georgia National Guard or other reserve components of the Armed Forces who receive emergency orders to active military duty, and (2) military personnel on active duty in the Armed Forces who, before the end of their present station assignment, receive emergency orders for a temporary or permanent change of duty location. (Contact the Registrar’s Office for details.)